Client Resources
Support for
your business.
IMA’s expert service team stands ready to support your business in the event of a claim. Below are resources including forms, letters and carrier information specific to coverages for auto, employment practices liability, general liability, property, and workers’ compensation.
AUTO
Any claim involving company-owned vehicles, including accidents, damage, theft, or other vehicle-related incidents.
Forms and Information
EMPLOYMENT PRACTICES LIABILITY
Any claim related to employment issues, including allegations of harassment, discrimination, wrongful termination, or other workplace practices.
Duties in the Event of A Claim
If a claim is made or suit is brought against any Insured, under the terms of the policy, you are required to report the claims as soon as practicable but in no event later than 60 days post policy term (or cancellation date).In accordance with the policy terms and conditions, Nationwide provides the below claim reporting email. The claims reporting guidelines also include a “CC” of the claim to be sent to Craig Annunziata with Fisher & Phillips (the defense firm) and IMA.
REQUIRED:
Nationwide Management Liability & Specialty
Attention: Claims Manager
7 World Trade Center, 37th Floor
250 Greenwich Street
New York, NY 10007
E-mail: MLSReportALoss@nationwide.com
Fisher & Phillips LLP
Attn: Craig Annunziata, Attorney At Law
10 South Wacker Drive, Suite 3450
Chicago, IL 60606
E-mail: cannunziata@fisherphillips.com
RECOMMENDED:
IMA
Eric Wilkins ,Claims Advocate
Phone: (972)759-3704
Fax: (972)581-4490
E-mail: eric.wilkins@imacorp.com
- Immediately send copies of any demands, notices, summonses, or legal papers received in connection with the Claim.
- Cooperate with Nationwide in the investigation, settlement or defense of the Claim.
- Assist Nationwide, upon their request, in the enforcement of any right against any person or organization, which may be liable to any insured because of injury or damage to which this insurance may also apply.
- Panel Counsel Requirement: Nationwide has the right and duty to defend any Claim to which this insurance applies. There is a provision(rider) on the policy that dictates Fisher & Phillips shall defend ALL claims for the Sonic Franchise Employment Practices Liability Program.
Non-Urgent Issues
Fishers & Phillips encourages the use of their toll-free hotline for risk management/mitigation questions or situations that are NOT URGENT in nature (i.e, state). If there is a situation or issue you have, or need direction on how to address, feel free to call the FREE HOTLINE & leave a message, or email the question to F&P.
(Reference that you are a SONIC policyholder)
TOLL-FREE HOTLINE: (866)639-4541
E-MAIL: ASKHRLAW@LABORLAWYERS.COM
Urgent/Immediate Issues
For those issues that are URGENT in nature (i.e., immediate termination issues; police at your location), please dial direct Steve Miller or Craig Annunziata with F&P.
STEVE MILLER: (312) 580-7817
CRAIG ANNUNZIATA: (312) 580-7816
What Constitutes as a Claim?
Employment Practices Claim means:
- a. a written demand against an Insured for damages or other relief;
- b. a civil, judicial, administrative, regulatory or arbitration proceeding or a formal governmental investigation against an Insured seeking damages or other relief, commenced by the service of a complaint or similar pleading, including any appeal there from;
- c. a civil proceeding against an Insured before the Equal Employment Opportunity Commission or any similar federal, state or local governmental body, commenced by the filing of a notice of charges, investigative order or similar document; or
- d. a criminal proceeding brought for an Employment Practices Wrongful Act in a court outside of document or receipt or filing of a notice of charges; brought by or on behalf of an Employee in their capacity as such. Employment Practices Claim does not include a labor or grievance proceeding, which is pursuant to a collective bargaining agreement
Additional Web Resources
Fisher & Phillips LLP
- Newsletters
- Blogs
- Subject matter booklets
- State law guides
Nationwide/E-Risk Services
- Resources that address key employment related HR issues
- A state-specific employee handbook and policy builder
- Live and on-demand access to topical webinars, some including HRCI credits for HR professionals
- Online tools including forms, posters, policies, best practice guides and more
GENERAL LIABILITY
Any injury or damage to guest, non-Sonic owned property, or involves a vehicle accident with a hired, non-owned vehicle.
Forms and Information
Carrier Information
RMS | Fortis Risk
Phone: 1-888-241-3304
E-mail: RIMA@fortisrisk.com
PROPERTY
Any claim for Sonic owned property, business interruption, or any other claim incident (includes hurricane, tornado, and flood damage; employment related practices issues such as harassment and discrimination.
Forms and Information
Carrier Information
McLarens
Phone: 1-800-813-6252
Email: RIMA@mclarens.com
WORKERS’ COMPENSATION
Any crew member’s injury arising from a work-related injury within the course and scope of employment.
Forms and Information
Return to Work Letters
Carrier Information
Zenith Insurance Company
Online Reporting: online.thezenith.com/ocr/index.htm
Phone: 800-440-5020
Email: firstcallnewclaim@thezenith.com
Hartford Insurance Company
Online Reporting: www.thehartford.com/claims
Phone: 800-327-3636 (24/7)
Email: lossconnect@thehartford.com
Fax: 1-800-347-8197